The "Project Board" uses an "Exception Report" primarily in situations involving significant issues or deviations from the planned course of the project that require immediate attention and decisions. The purpose of an Exception Report is to provide the Project Board with the necessary information to understand the extent of the issue, the impact on the project's objectives, and the recommended actions or decisions to manage the situation effectively.
This report highlights situations where the project is likely to exceed tolerances defined for aspects like time, cost, or quality, thereby necessitating a formal review by the board. In doing so, the Project Board can make informed decisions to address these issues and help steer the project back on track or revise the plan as needed.
In contrast, the other choices do not align with the primary role of the Exception Report. Assessing performance against established objectives is typically done through regular project reports and performance metrics, rather than through an exception report. Outlining the project plan and timeline is part of the initial project documentation, serving a different purpose than that of an exception report. Finally, summarizing stakeholder feedback is generally handled in separate stakeholder engagement reports or updates, rather than being the focus of an exception report.